WorkOrderly

Managing the maintenance of one or multiple facilities can be a complex and demanding task. From routine upkeep and inspections to handling repairs and managing service requests, facility managers need efficient tools to stay organized and ensure smooth operations. WorkOrderly offers an intuitive platform designed to simplify facility maintenance by streamlining work orders, scheduling, and communication, making your job easier and your facilities well-maintained.

We’ve already discussed the general benefits of efficient work order management and the power of a dispatch dashboard for managing field operations. Now, let’s explore how WorkOrderly’s features specifically cater to the needs of facility maintenance professionals.

WorkOrderly Features for Easy Facility Maintenance:

• Centralized Work Order Management: Create, assign, and track all maintenance tasks – from minor repairs to major projects – in one centralized system. Digital work orders ensure clarity and eliminate the clutter of paper-based requests, building upon the advantages of going digital.
• Simplified Scheduling and Dispatch: Easily schedule maintenance tasks for your in-house team or external contractors. Assign work orders based on availability, skills, and location (for multi-site facilities). The visual dispatch dashboard provides a clear overview of scheduled activities.
• Recurring Maintenance Scheduling: Set up recurring work orders for routine maintenance tasks (e.g., HVAC checks, safety inspections, landscaping) to ensure preventative measures are consistently followed and avoid costly breakdowns.
• Asset Management: Track key facility assets, including their location, maintenance history, warranty information, and associated documents. This helps in proactive maintenance planning and efficient repair management, leveraging the data insights from smart digital work orders.
• Mobile Access for Maintenance Teams: Equip your maintenance personnel with the WorkOrderly mobile app to access work orders, update status, add notes and photos, and complete tasks efficiently in the field.
• Communication and Collaboration: Facilitate seamless communication between facility managers, maintenance teams, and tenants (if applicable) regarding maintenance requests and updates. Real-time communication, as discussed in our post on office-field communication, ensures everyone stays informed.
• Service History Tracking: Maintain a comprehensive history of all maintenance work performed on each facility and asset. This provides valuable insights for identifying recurring issues, planning future maintenance, and making informed decisions about asset replacements.
• Reporting and Analytics: Generate reports on key maintenance metrics, such as work order completion times, cost per repair, and preventative maintenance effectiveness, allowing you to identify areas for improvement and optimize your facility management strategy. Okay, based on my search, here’s a real article from IFMA that discusses the importance of data in facility management:
• According to the International Facility Management Association (IFMA), in their article “Data Unlocked: Fundamental Concepts & Principles,” “In FM, data is at the core of almost every function — whether it is energy optimization, predictive maintenance, occupancy analysis or asset management. Data literacy empowers FM professionals to make informed decisions that improve efficiency, enhance sustainability and elevate occupant satisfaction.”

By utilizing WorkOrderly’s features, facility managers can streamline their maintenance operations, improve communication, ensure timely completion of tasks, and ultimately maintain their facilities in optimal condition, leading to increased efficiency and tenant satisfaction.

Ready to simplify your facility maintenance? Explore WorkOrderly’s features today! Features Page

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